Website SmartICE

About SmartICE:
SmartICE, a non-profit social enterprise, was established to address the climate change
impact on ice conditions across the Arctic. SmartICE offers a suite of climate change
adaptation tools that integrate Indigenous and local knowledge of ice with advanced
data acquisition, remote monitoring and satellite mapping for ice travel safety. Our
community-based services provide invaluable, data-driven insights into ice thickness
and local ice travel conditions, in near real-time.

Title: Director of Finance

Job Profile:
Under the direction of the Chief Executive Officer (“CEO”) the Director of Finance, is a
hands-on role responsible for leading the management of all financial and compliance
aspects of SmartICE. Complimentary tasks are working with the board of directors to
prepare for board meetings, funder requests and assisting with executing the strategic
directions as set forth by the board.

Our Ideal candidate demonstrates a passion for social impact and a commitment to
making a positive difference in community and must demonstrate personal values that
align with the organization’s mission. They will be able to translate values into action
and consistently seek opportunities to contribute to social impact initiatives within and
outside SmartICE. They possess a strong sense of social responsibility, showcasing a
proactive attitude towards addressing societal challenges and an eagerness to
collaborate with diverse stakeholders to drive positive change. SmartICE employees
communicate a clear understanding of the broader implications of business decisions
on social issues, emphasizing a commitment to integrating ethical and socially
responsible practices into daily work and decision-making processes.

Key Responsibilities:

Financial Operations
● Responsible for all areas of financial reporting of the organization and its
Foundation, including compiling and presenting reports, budgets, business plans,
commentaries and financial statements for the CEO, Audit and Finance
Committee, and Board of Directors.
● Monitor the day-to-day financial operations within the organization (invoicing,
account classification, and other transactions).
● Manage SmartICE’s financial accounting, monitoring, and reporting system.
● Review and follow up with outstanding receivables and payables.
● Complete monthly bank reconciliations.
● Analyze expenditures and develop (and maintain) realistic budget plans,
reviewing and updating as required.
● Perform monthly and quarterly salary claims.

● Oversee company payroll including biweekly RRSP contributions and monthly
group benefits bills.
● Maintain and govern the SmartICE Foundation accounting system (includes
recording invoices, paying invoices, bank reconciliations, etc.; as well as
assisting the auditor with annual statements.
● Develop and maintain relationships with vendors, government partners and
stakeholders.
● Correspond with the Business Development team, discussing company plans
and agreeing on future paths to be taken. As well as providing this team with
project reports as needed and review (and analyze) costs incurred compared to
budgeted.
● Suggest ways to reduce costs, streamline reporting processes, enhance
revenues and improve profits.

Compliance
● Assist the external auditors with the annual Audit process.
● Liaise with the auditors as necessary throughout the fiscal year to ensure
appropriate processes are being followed.
● Ensure compliance with accounting policies and regulatory requirements.
● Prepare and maintain government remittances/fillings, accounts receivable,
expenses, accounts payable and payroll transactions.

Other Responsibilities
● Develop a thorough understanding of social enterprise, the not-for-profit sector,
and Indigenous culture.
● Oversee special finance projects as required.
● Other duties as assigned.

Academic and Functional Requirements:
● Completion of a Bachelors Degree and 7-10 years progressive experience in
accounting related experience with 4+ years in leadership roles.
● Proficient in Quickbooks.
● Strong computer literacy including effective working skills of Microsoft Word,
Excel, and PowerPoint.
● A solid understanding of financial statistics and accounting principles.
● A solid understanding of project accounting.
● Strong attention to detail and good analytical skills.
● Ability to work flexibly, as time zones may result in meetings going outside of
standard work hours.

Assets:
● A Chartered Professional Accountant (“CPA”) designation is an asset.
● Experience working in Canada’s Arctic, northern communities or with Rights
Holders is an asset.

Other Salient Skills:
● Maintains a high degree of integrity and ethical standards.
● Demonstrates enthusiasm, optimism, drive and passion while maintaining a high
level of productivity and a balanced lifestyle.
● Embraces diversity through understanding different backgrounds, perspectives,
and experiences and is respectful of individual differences.
● Communicates effectively with team and external stakeholders.
● Works collaboratively with team members and maintains and fosters strong
working relationships.
● Demonstrates accountability for performance and strong organizational skills.
● Flexibility- effectively manages multiple assignments, adapts to changing
priorities and is able to work independently or as part of a team.
● Demonstrates thorough research and analysis skills.

Compensation Package:
SmartICE offers a competitive compensation package including a health, dental and
long term disability benefits, employer matched RRSP, cell phone allowance, vacation
and paid leave.

Location: St. John’s Office
Start Date: May 2024
Closing Date: April 18, 2024 – 5pm NL time.

Please send your cover letter and resume to hiring@smartice.org

SmartICE values inclusiveness and is an Equal Opportunity Employer. We encourage
Indigenous beneficiaries to apply. We thank all applicants for their interest, however,
only those selected for an interview will be contacted.

To apply for this job email your details to hiring@smartice.org